Admin Hours Calculator: How Many Evenings Does Admin Take From You?

Put in rough numbers for a normal week. You'll see how many hours a month go to admin, how many evenings that adds up to, and which workflow to try first for your biggest time sink. Nothing you type leaves your browser.

How the numbers work

• Monthly hours = weekly hours × 4.33 (the average number of weeks in a month), plus your monthly tasks.
• Evenings = monthly admin hours ÷ the length of one of your evenings.
• Time back = monthly admin hours × the cut you chose. It's an estimate. The honest way to know is to time one task before and after you try a workflow.

The workflows behind the results

• Session notes and client recaps: Coaching Call Transcript to Client Recap + Action Items, Use AI for Session Notes Without Breaking Client Confidentiality
• Discovery call prep and follow-up: Discovery Call Prep Brief in Five Minutes
• Social posts and content: Turn One Voice Memo Into a Week of Social Posts, Repurpose One Podcast or Video Into a Blog Post, Newsletter, and Clips List
• Email and DMs: Inbox Triage Agent That Drafts Replies in Your Voice
• Invoices and payment reminders: Client Payment Reminders Without the Awkward Chasing
• Onboarding new clients: Client Onboarding Packet From Your Discovery Call Notes
• Other admin (scheduling, tools, forms): Weekly Admin Time Audit: Find Where Your Hours Actually Go, AI Tool Stack Audit: Keep One Tool Per Job

Want to try one before you count anything? Get the free guide: 3 complete workflows for call prep, client recaps, and a week of posts.

It doesn't count client sessions themselves, or time you'd spend anyway. It's built for coaches and solopreneurs, so the categories match a typical coaching week.

Link to this calculator

If it's useful for your clients, your community, or a resource page, you're welcome to link to it. No signup needed for anyone you send.

Every workflow, by job → · Browse the library →